Efficiency Projects

• Derbyshire Wide Area Network - The joining up of the data and voice networks of partners within the Derbyshire Transformational Partnership. This is an enabling project that will provide the technical platform for the delivery of shared services.

• Joint Pest Control ALMO - The setting up of an Arms Length Organisation in Derbyshire for the delivery of the Pest Control Service. Three pilot authorities are leading on joint working, generating efficiencies which will lead to them becoming self funding within a 4 year period.

• Property Rationalisation - District Liaison - To provide project management support for the Derbyshire wide Property Rationalisation project. The project will provide significant savings by the joint use of buildings between partners.

• Joint ICT Service - The joint service successfully went live at the beginning of 2010, having merged the ICT infrastructure of Derbyshire Dales and North East Derbyshire District Councils and locating ICT resources in one place. Environmental improvements and efficiencies are resulting.

• Derby Workstyle - The project is being delivered by Derby City Council and includes the development of a new customer service facility where partner organisations, including Derbyshire Police, Derbyshire Fire and Rescue, the PCT and Job Centre Plus, will be invited to have a presence within the facility. In addition the project includes significant re-engineering of services, mobile working, working at and from home and flexible working solutions. We will be encouraging other local authorities, both within the region and from further afield, to share learning as the initiatives are developed and implemented.

• Joint Transformational Programme - The provision of enhanced accessible services in the High Peak area through the provision of joint one stop shop facilities between High Peak Borough Council and Derbyshire County Council.

• Derby City DECATS Implementation - Derby City Council has just completed the 20 week DECATS diagnostic which has analysed the Council's organisational structure and processes across the traditional boundaries of service delivery. In doing so, it has provided a cross-cutting analysis of the Council's efficiency and effectiveness across the customer journey of initial customer contact, assess and decide and service delivery. It has also assessed the efficiency and effectiveness of both support processes in frontline operations and in strategic support services. Now that the diagnostic stage has been completed, the Council is moving into the detailed design and construct stages of the project. This Business Case seeks funding to support the Council particularly in relation to the ICT investment necessary to deliver the efficiencies outlined below. The aim is to use this money along side the £80,000 expected from the centrally managed DECATS capital project to assist in the implementation at Derby City Council.

• One Stop Shop Development - There are two key themes within the customer first project which includes the development of accessible services through the use of enabling technology, process and staff training for county and district services (this has been the subject of a previous EMIEP bid) and secondly the broader property and asset rationalisation and development of property in a partnership between a Borough Council and the County Council which incorporates the development of One Stop Shops. This bid centres around the latter and will provide funding to enable this development to become a reality.

• Combined Building Control Database - To provide a single instance of the IT system that underpins the delivery of a joint Building Control service for North East Derbyshire, Chesterfield and Bolsover. Building on existing joint working the proposal represents a much needed improvement in the use of ICT for the partnership and will provide long term benefits to both customers and each of the partners.

• Joint Waste and Cleansing Service - The projects aim is to realise substantial efficiencies through joining South Derbyshire's and East Staffordshire's waste collection and street cleaning services into a single operation. The financial support sought at this time is a contribution to the purchase of route optimisation software. Additionally the software will be used to schedule street cleaning and channel sweeping operations across the two districts.

• Shared ICT Disaster Recovery - This project will contribute towards local improvements, the provision of Value For Money services, underpin the Derbyshire CAA and support the LAA targets. This project will deliver a shared ICT Disaster Recovery(DR) facility based at the North East Derbyshire District Council data centre facility based at Pioneer House in Wingerworth. This facility has backup diesel generator power supplies and has a large ICT suite which is currently under utilised.

• Single Person Discount Review - A Single Person Discount (SPD) can be claimed by householders where there are no other residents aged 18 or over living at an address. Experian, who worked together with Northgate Public Services to deliver the savings in Nottinghamshire (£1.8m), claim to have saved over 100 local authorities £23million since 2006. When extrapolated to all 380 local authorities, they estimate that savings of between £105million and £159million could be realised. Derbyshire authorities calculate that the potential savings could be in the region of c£2.3m from conducting a single person discount review.

• Video conference system - At a local level most council's have more than one main operational site requiring significant (though rarely accounted for) travel. This unproductive internal travel time and the associated carbon footprint impact can be reduced through easy to use life like conferencing. The impact of this also expands seemingly exponentially as interworking between councils extends over a wider and wider geography

• Challenging Families - Derbyshire Children's Trust is developing a strategic approach to the delivery of services with multi-disciplinary teams based around small localities. The project is a costing exercise at two levels - macro and micro. The latter seeks to cost provision around individuals/families and then build this up to produce a macro investment programme leading to sounder investment as well as improving outcomes. Having identified the resources used for different families/young people, modelling will be undertaken to determine how this micro information could translate to a macro resource allocation system matching each area's resources to the needs of families that live there.

• Older People - Analysis of expenditure incurred on services for older people in specific localities including physical assets. Working with local citizens and community groups undertake an investigation of how resources are used and how these might be re-engineered to achieve better outcomes and value for money.

• Derby City Property Alliance - The project involves the creation of a joint Asset Management Strategy for all the key public sector partners operating in and around Derby. This project will identify efficiencies and ways to improved effectiveness across the management of the public sector estate to maximise opportunities for the relocation of central Government civil service staff and Non Departmental Public Bodies.